GENERATIVE AI POLICIES

1. Introduction

MATRIK: Jurnal Manajemen, Strategi Bisnis, dan Kewirausahaan recognizes the growing use of Generative Artificial Intelligence (AI) and AI-assisted technologies in academic research and scholarly publishing. These technologies offer opportunities to support researchers in exploring research questions, reviewing literature, organizing ideas, improving academic writing, developing analytical approaches, and preparing visual materials.

The journal acknowledges the potential benefits of these technologies when used responsibly. However, their application must not compromise academic integrity, research originality, transparency, confidentiality, or the quality of scholarly contributions.

This policy establishes guidelines for the responsible and transparent use of Generative AI and AI-assisted technologies by authors, editors, and peer reviewers. It is intended to ensure that human expertise, critical thinking, and accountability remain central to the research and publication process.

For the purposes of this policy, Generative AI refers to artificial intelligence technologies capable of generating or substantially transforming content, including text, images, graphics, audio, code, and other materials. Examples include ChatGPT, Microsoft Copilot, Google Gemini, Claude, and other comparable AI-powered applications.

2. Policy for Authors

2.1 Use of Generative AI in Manuscript Preparation

Authors may use Generative AI and AI-assisted technologies to support the preparation of manuscripts submitted to MATRIK, provided that these technologies are used responsibly and under appropriate human supervision.

Permitted applications include:

  • Reviewing and synthesizing scholarly literature to support the development of research ideas and identify potential research gaps.

  • Organizing and structuring manuscript content.

  • Improving language, readability, grammar, and clarity.

  • Supporting translation and language refinement.

  • Assisting with the development of preliminary conceptual arguments and research questions.

  • Supporting the preparation and refinement of academic presentations and explanatory illustrations.

  • Assisting with preliminary content organization and manuscript completeness checks.

AI technologies must not replace the authors' own critical thinking, theoretical reasoning, methodological expertise, or intellectual contributions.

Authors must carefully review, verify, and edit all AI-generated or AI-assisted material before incorporating it into their manuscripts. The final manuscript must reflect the authors' own scholarly analysis, interpretation, and conclusions.

2.2 Responsible Use and Verification

Authors remain fully responsible and accountable for the entire content of their submitted and published manuscripts, including materials generated or assisted by AI technologies.

Authors must:

  1. Verify the factual accuracy, relevance, completeness, and impartiality of AI-generated information.

  2. Independently verify all references, citations, quotations, and bibliographic information suggested or generated by AI tools.

  3. Ensure that AI-assisted content does not contain plagiarism, fabricated information, misleading interpretations, or unsupported claims.

  4. Review AI-generated outputs for potential bias, inaccuracies, and inappropriate representations.

  5. Ensure that the final manuscript represents their original scholarly contribution and intellectual work.

  6. Respect copyright, intellectual property, data privacy, and confidentiality requirements when using AI tools.

  7. Check the terms and conditions of AI platforms to ensure that submitted materials are not used in ways that compromise confidentiality, intellectual property rights, or subsequent publication.

AI-generated references and citations must never be accepted without independent verification against the original scholarly sources.

2.3 Disclosure of Generative AI Use

Authors must disclose the use of Generative AI and AI-assisted technologies when these tools have contributed substantively to manuscript preparation.

A separate declaration must be included in the manuscript, preferably immediately before the References section, under the heading:

Declaration of Generative AI and AI-Assisted Technologies in the Manuscript Preparation Process

The declaration must identify:

  • The name of the AI tool or service used.

  • The purpose and nature of its use.

  • The extent to which AI-generated content was reviewed, verified, and edited by the authors.

Authors may use the following declaration format:

"During the preparation of this manuscript, the author(s) used [NAME OF AI TOOL/SERVICE] for [SPECIFIC PURPOSE]. Following the use of this tool, the author(s) reviewed, verified, and edited the generated content as necessary and take full responsibility for the accuracy, integrity, and originality of the published work."

Basic spelling, grammar, punctuation, and routine language-checking tools that do not generate or substantially transform manuscript content do not require a declaration.

Where AI technologies are used as part of the research methodology, including research design, data analysis, predictive modeling, coding, or other analytical procedures, their use must be described in sufficient detail in the Methodology section.

2.4 Generative AI and Authorship

Generative AI tools and AI-assisted technologies cannot be credited as authors or co-authors of manuscripts submitted to MATRIK.

Authorship is reserved for individuals who have made genuine intellectual contributions to the research and who can take responsibility for the integrity, accuracy, and originality of the published work.

All listed authors remain fully responsible for the manuscript, including any content produced with the assistance of AI technologies.

2.5 Use of AI in Research Methods and Data Analysis

MATRIK does not prohibit the use of AI technologies as part of legitimate research design, research methods, or analytical procedures.

Authors may employ AI-assisted applications for activities such as:

  • Statistical and computational analysis.

  • Data processing and exploration.

  • Predictive modeling and forecasting.

  • Coding and programming.

  • Textual and qualitative data analysis.

  • Sentiment analysis and other forms of content analysis.

  • Development and evaluation of analytical models.

When AI technologies are used as part of the research process, authors must provide an adequate methodological description to support transparency and reproducibility.

Where applicable, the description should include the name of the tool or model, its version, developer or provider, the purpose of its application, and relevant procedures for validating the results.

Authors must ensure that AI-assisted analytical procedures do not result in fabricated, manipulated, or misleading research findings.

3. Use of Generative AI in Figures, Images, and Artwork

The use of Generative AI to prepare figures, images, diagrams, and other visual materials must comply with the following requirements.

3.1 Explanatory Images and Conceptual Illustrations

Authors may use Generative AI to assist in creating explanatory images, conceptual diagrams, theoretical frameworks, process illustrations, flowcharts, and other visual materials that communicate scholarly ideas.

Such materials must:

  • Accurately represent the concepts and arguments discussed in the manuscript.

  • Reflect the authors' own intellectual contributions and interpretations.

  • Be carefully reviewed and verified by the authors.

  • Comply with applicable copyright and intellectual property requirements.

The use of AI in creating these materials must be disclosed in the relevant figure caption and in the general AI declaration.

3.2 Data Visualizations

AI-assisted technologies may be used to support the preparation of data visualizations, including statistical charts, graphs, tables, and other analytical representations, provided that the resulting materials are directly derived from the underlying research data.

Authors must ensure that:

  • Visualizations faithfully represent the original research data.

  • No data points, statistical results, or findings are fabricated or manipulated.

  • The procedures used to produce the visualizations are reproducible.

  • The use of AI technologies is appropriately described in the Methodology section.

The original datasets and analytical procedures must be retained and made available to the editorial team when reasonably requested for verification.

3.3 Primary Research Images and Research Evidence

Generative AI must not be used to fabricate, create, or alter images that represent primary research evidence or observed research data in ways that misrepresent the original evidence.

This includes the manipulation or generation of images intended to represent actual research observations, experimental results, survey evidence, or other empirical materials.

Authors must preserve the authenticity and integrity of all visual evidence presented in their manuscripts.

3.4 Graphical Abstracts and Journal Cover Artwork

General-purpose Generative AI tools should not be used to create graphical abstracts submitted to MATRIK. Authors are encouraged to use appropriate professional illustration or scientific visualization tools.

The use of AI-generated artwork for journal cover materials requires prior approval from the editorial team.

Authors must ensure that all submitted visual materials comply with copyright, licensing, attribution, and intellectual property requirements.

4. Policy for Peer Reviewers

Peer reviewers play an essential role in maintaining the academic quality, originality, and integrity of MATRIK.

All manuscripts received for peer review must be treated as confidential documents.

Accordingly, reviewers must comply with the following requirements:

  1. Reviewers must not upload submitted manuscripts, or any part of them, including text, tables, figures, supplementary materials, and unpublished research data, to external Generative AI platforms or applications.

  2. Reviewers must not delegate manuscript evaluation, scholarly assessment, or the preparation of substantive review reports to Generative AI tools.

  3. Reviewers must independently assess the theoretical contribution, research methodology, analytical rigor, originality, and relevance of submitted manuscripts.

  4. AI technologies may be used only for limited supportive purposes that do not involve sharing confidential manuscript content, such as improving the language or structure of a review report or conducting general background literature searches.

  5. Reviewers who use AI tools substantively in preparing their review reports must disclose the name of the tool and its purpose to the handling editor.

  6. Reviewers remain fully responsible for the accuracy, fairness, confidentiality, and integrity of their review reports.

Basic spelling, grammar, and punctuation checks do not require disclosure.

The use of Generative AI must never compromise the confidentiality of the peer review process or the independent scholarly judgment of reviewers.

5. Policy for Editors

Editors are responsible for maintaining the integrity, confidentiality, and fairness of the editorial and publication processes of MATRIK.

Editorial decisions must remain based on independent human judgment and scholarly expertise.

Editors must comply with the following requirements:

  1. Editors must not upload submitted manuscripts, or any part of them, to external Generative AI platforms or applications.

  2. Editors must maintain the confidentiality of manuscripts, research data, reviewer reports, and other unpublished materials received during the editorial process.

  3. Editors may use AI-assisted technologies for limited administrative and supportive activities that do not involve sharing confidential manuscript content.

  4. Editors must not delegate substantive manuscript evaluation, reviewer assessment, or final editorial decisions to Generative AI tools.

  5. Editors must independently evaluate the originality, academic relevance, methodological quality, and research integrity of submitted manuscripts.

  6. Editors must ensure that any AI-assisted information used in editorial communications is accurate and appropriately verified.

  7. Editors remain fully accountable for editorial decisions and the integrity of the publication process.

The use of AI technologies must not undermine editorial independence, professional judgment, or the trust placed in the journal by authors, reviewers, and readers.

6. Confidentiality, Privacy, and Intellectual Property

All users of Generative AI technologies must consider the implications of data privacy, confidentiality, copyright, and intellectual property.

Authors are responsible for reviewing the terms and conditions of AI platforms before submitting unpublished research materials, personal information, proprietary data, or copyrighted content.

Editors and reviewers must maintain strict confidentiality and must not upload submitted manuscripts or confidential editorial materials to external AI systems.

The use of Generative AI must not infringe upon the intellectual property rights of authors, research participants, publishers, or other parties.

7. Editorial Assessment and Policy Violations

MATRIK reserves the right to assess the use of Generative AI and AI-assisted technologies in submitted manuscripts when concerns arise regarding originality, accuracy, transparency, confidentiality, or research integrity.

The editorial team may request clarification, additional information, original research materials, or supporting documentation concerning the use of AI technologies.

Failure to disclose substantive AI use, fabrication of research data or references, inappropriate image manipulation, plagiarism, or other forms of academic misconduct may result in editorial action.

Depending on the nature and seriousness of the violation, the journal may:

  • Request clarification or additional disclosure from the authors.

  • Require manuscript corrections or revisions.

  • Reject the submitted manuscript.

  • Initiate further investigation into suspected research misconduct.

  • Retract a published article when serious breaches of publication ethics are established.

All suspected violations will be assessed individually and in accordance with the journal's publication ethics policies.

The use of AI-detection software alone shall not constitute sufficient evidence of academic misconduct. Editorial assessments must be based on appropriate evidence and human evaluation.

8. Policy Review and Updates

MATRIK recognizes that Generative AI technologies and their applications in academic research and scholarly publishing continue to evolve.

This policy will therefore be reviewed periodically and updated when necessary to reflect developments in technology, research practices, academic integrity, and international scholarly publishing standards.

Authors, editors, and peer reviewers are expected to comply with the latest version of this policy.

MATRIK: Jurnal Manajemen, Strategi Bisnis, dan Kewirausahaan
Universitas Udayana